Standard Operating procedure (SOP) of SAP payroll in Post offices

Standard Operating procedure (SOP) of SAP payroll in Post offices

After the implementation of CSI in all post offices, pay related work has started on SAP also. Here I want to guide that how do you work on sap for payroll in post offices.
This post may help you to do the fast and correct work on SAP payroll.

Table of content

• 01. Live
• 02. Pay sheet verification
• 03. SAP payroll posting
• 04. Disbursement through POSB account
• 05. Disbursement through Bank
• 06. Off-Cycle payment- live run
• 07. Off-Cycle payment- live posting
• 08. Disbursement of off-cycle payment through POSB account
• 09. Disbursement of off-cycle payment through Bank

1. Live SAP Payroll Run

Go to t-code ZPY_MENU in SAP

Click on Reports>Master data for payroll

Read Also: How to change CSI user ID password in India Post IM Portal

Enter the Payroll area, DDO code, and execute. Verify the employee master data and tally the number of officials, Cost center, Bank details, Head of Account, etc. Pay simulation may be executed.

(ZPY_MENU>Generic>Payroll Run> Payroll Simulation) and verified before proceeding with the next step.

Export the same as excel file (Go to List>Export>Spreadsheet)

Copy the employee IDs from the excel file.

Go to ZPY_MENU>Generic>Payroll Run>Payroll Run

Enter Payroll Area, Choose the current period, payroll area (in selection), and choose Remuneration Statement parameters as Display variant renum.statem and choose DOP-PAYSLIP.



Go to Personal Number, click on Multiple Selection, click on copy from the clipboard and click on copy.



Click on Execute.



If no error is found, uncheck Test run (no update) under General program control and click on execute for live SAP payroll run.

2. Pay sheet verification

Go to ZPY_MENU>Reports>Bank Transfer Report>Pay sheet Verify the pay sheet of officials and tally.

Read Also: How to generate pay slip in the employee portal of India Post

3. SAP Payroll Postings

Go to ZPY_MENU>Generic>Postings>Create Posting Run

Enter Payroll Area, Choose the current period, payroll area (in selection), copy personal numbers from the clipboard, and enter S (for Simulation) or P (for Live Posting). Enter Text on posting run as DDO code_salary Ex. 102910_salary.





Choose to Specify posting date as Manually and enter posting date i.e. current date. Enter the document date as the current date and click on execute for POSTINGS SIMULATION.



If no error is found, enter the type of document creation as P and click on execute for live posting run.





Please note down the run number for future reference.

4. Disbursement through POSB accounts (Only Cash DDOs/HOs)

Go to ZPY_MENU>Interfaces>POSB interface

Enter payroll area, DDO code choose salary, and click on execute.

Read Also: FAQs on SAP payroll in post offices

If no error is displayed, uncheck Test Run and click on execute under Simulation and click on execute for LIVE INTERFACE RUN.

Once the live interface run is completed, check the outbound file, and after 30 mins check the inbound file for the status of payments.

Note: For non-cash DDOs, the above steps will be executed at the respective cash office.

5. Disbursement salary through Bank (Only cash DDOs/HOs)

Go to ZPAY_BANKCREDIT

Choose payroll period, enter payroll area and DDO code.

Choose Monthly in the selection screen, choose unpaid, and click on execute.

Note: While executing, please ensure that period and DDO code is displayed as available in the screenshot.



A list of records for all officials will be displayed. Tally the total net pay through Bank accounts, select all the records and click on Post Document.

Please note down the document number. A cheque may be attached for the payment document number generated using Tcode FCH5.

Note: For non-cash DDOs, the above steps will be executed at the respective cash office.

6. Off-cycle payments – Live Run

Go to ZPY_MENU>Reports>Off cycle details and copy the employee IDs.

Then follow step 1 for the Live run.

Enter payroll reason as 0003, Off-cycle payroll as follows



Enter A for off-cycle, date as Off-cycle date (Marked using PA30 for employees in info type 0267)

Click on execute.

7. Off-cycle payments – Live Posting

Follow step 3 for Live postings with Off-cycle payroll run as A and date as Off-cycle date. (Marked using PA30 for employees in info type 0267)

Enter Text on Posting Run as DDO code_OC_date. Ex. 102910_OC_261219

8. Disbursement of Off-cycle payments thorough POSB (Only cash DDOs/HOs)

Follow Step 4 with inputs as follows



Choose the claim for off-cycle payment and enter the off-cycle date.

Note: For non-cash DDOs, the above steps will be executed at the respective cash office.

9. Disbursement of Off-cycle payments thorough Bank (Only cash DDOs/HOs)

Go to ZPAY_BANKCREDIT

Choose payroll period, enter payroll area and DDO code.

Choose Off-cycle in the selection screen, enter posting date as off-cycle posting date, choose unpaid, and click on execute.

Note: While executing, please ensure that period and DDO code is displayed as available in the screenshot.



A list of records for all officials will be displayed. Tally the total net pay through Bank accounts, select all the records and click on Post Document.

Please note down the document number. A cheque may be attached for the payment document number generated using Tcode FCH5.

Conclusion:

After reading above all steps of the sap payroll process, you must run live sap payroll in your post office.
All the steps are explained in the simple and screenshot are also attached herewith for your reference.

Read Also: How to change control record of SAP Payroll