GDS Online transfer Portal: How to Apply, Check GDS Transfer Status

GDS Online Transfer Portal is an online portal for all GDS employees to submit online requests for rule 3 transfer in the postal department.

Recently, the Department of Posts introduced this GDS Online Transfer Portal for all Gramin Dak Sevak (GDS, ABPM, BPM, Dak Sevak) working in post offices across India.

GDS employees who want to request for transfer from one post office to another, have to apply online on GDS Online Transfer Portal only. 

Now, offline applications for the transfer of Gramin Dak Sevak will not be accepted after launching this portal.

If you are working as GDS in any post office and want to apply for transfer from one post office to another then this post is for you. 

Here I am going to share full information about GDS Online Transfer Portal, and how to apply to Gramin Dak Sevak Online Transfer Portal. A Step-by-Step procedure is explained here in detail along with the official SOP (Standard Operating Procedure).

What is GDS Online Transfer Portal?

Gramin Dak Sevak Online Transfer Portal is an online website developed by the CEPT team of India Post. It is a portal where GDS can submit rule-3 transfer requests.

This portal is recently introduced by the Department of Posts. You can access GDS Online Transfer portal by using this working link i.e.

The online request transfer portal for Gramin Dak Sevaks (GDS) was launched by Sh. Alok Sharma DGPS with the help of video conference in the virtual presence of all the CPMGs and other officers of the Department of Posts, India.

GDS Online Transfer portal

The whole process of GDS transfer is now paperless and easy to use after the launching of this portal. GDS has to submit their transfer request through this portal only. 

From the seeking of transfer applications from Gramin Dak Sevaks up to the approval of transfers, the issuance of transfers is now managed by the Online Tranfer Portal of GDS.  

Why Gramin Dak Sevak Online Transfer Portal developed?

  • To make transparency the transfer process of GDS employees.
  • To use the latest technology in the postal department.
  • To save time and resources related to transfer requests.
  • to make a paperless process for transfer of GDS.

GDS Online Transfer Portal Working Link 

Link - 

GDS Online Tranfer request portal SOP

Click here to download

How to submit Rule-3 transfer requests using GDS Onlne Transfer Portal?

Although, this process is totally easy and simple. A step-by-step procedure along with SOP is provided here in detail. You can follow the below process to submit Rule-3 transfer request right now.

  • First of all, visit the official link of online transfer portal for GDS.
  • you will find the below screen.

GDS Online Transfer portal home page screen

  • Now, you have to register yourself on this portal by using your CSI ID as a User ID.
  • Enter your CSI ID in the field of user id. click on Set/Reset password option. 
  • A new page will be displayed for the creation of new password. 
  • Enter the desired password and click submit button. 
  • You will get an OTP on your registered mobile number.

GDS Online Transfer Request process 02

  • Now login to this portal by using your user ID and Password. You will get the below screen.
  • Click on Utilities option available on the home screen and click on Rule 3 Application button. You will get the below screen.
  • On this screen, you have to fill in all the details
  1. Working Hours
  2. TRCA Level
  3. Aadhar Number
  4. Email id
  5. Employee Community
  6.  Selected against Community
  7. PWD Status
  8. Compassionate Status
  9. Applying Grounds
  10. No of Times Rule 3 availed
  11. Last availed date

GDS Online Transfer Request process 04


  •  After entering of above details click on validate option, the system will show an error if any option is missing. Otherwise, the below screen will appear.
  • Now choose your preference for up to 10 posts by choosing circle, division, and post office name accordingly.  
  • Now click on the submit button. a popup will appear on the screen showing message 'please make sure that data is correct. Application once submitted, can not be modified.'
  • Click on confirm button.
  • A message will appear on the screen i.e your rule 3 request has been submitted successfully.
  • Write down your reference number for your rule 3 request for further use.

GDS Online Transfer Request process 05

Video on Online Portal for GDS Transfer in Post Office

A detailed video on online portal for GDS transfer is provided below. In this video, you will find a detailed explanation of the GDS online transfer portal and its process. You must have to watch it.  

Frequently Asked Questions

Question 01- While creating account on GDS Online Transfer Portal, it is showing Employee ID is not available. 

Answer- You have to raise your query to your divisional office. Divisional Office will update your employee data for your employee ID on the GDS Transfer portal.

Question 02- When I request for transfer, it is showing that your Mobile Number is not available. What will I do?

Answer- Sometimes, data is not updated automatically on GDS Transfer online portal. The divisional office will update your mobile number on the system. Just you have to ask them for the same.

Question 03- I am unable to log in at GDS Online Transfer Portal. The system is showing your user name Password Incorrect or Not set. 

Answer- This error occurs when a user attempts the first login. The employee needs to set their password before applying to transfer. If you forgot your password then you can get password on your registered mobile number through forgot password option.

Question 04-  I am getting an error i.e. employee Details showing a Duplicate on Gramin Dak Sevak Online Transfer Portal? How I resolve it?

Answer- In this situation, the employee needs to contact their divisional office. The Divisional office will remove additional rows for your login on the system.  After that this error will not occur again.


Finally, I think you got the step-by-step process to submit rule-3 transfer request on the GDS Online Transfer portal. If you got any error then you can check the FAQs section of this page. You will get the right answer. Otherwise, you can also submit your query here (in the comment section) related to Gramin Dak Sevak Online Transfer Portal.

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