Cadre Management of PA and LSG- Hello DOP Family, we know that the Department of Posts has various types of offices like Post Offices, RMS Offices, MMS offices, RLO offices. Recently, the Postal directorate issued an order in Mail Motor Services and RLO offices. Here I am going to share about PA and LSG cadre management in MMS and RLO. So please read this post up to the end to know these orders in detail.

PA LSG Cadre Management in MMS and RLO


Cadre Management of PA and LSG in MMS (Mail Motor Service)

No. X-12/6/2021-SPN-II
Government of India
Ministry of Communications

Dak Bhawan, Sansad Marg
New Delhi-110001
Dated: 11 February 2022
To,

a) All Chief Postmaster General
b) Chief General Manager, PLI/parcel/BD Directorate
c) Chief General Manager, GEPT/Director RAKNPA/Director of all PTCs
d) Addl. Director-General, Army Postal Service
e) All General Manager (Finance)/Director Postal Accounts/DDAP

Subject: cadre management of PA and LSG in Mail Motor service - reg.

Madam / Sir,

References have been received from Postal Circles, service association, and officials regarding cadre management of Postal Assistants in Mail Motor Service. It has been observed that different Circles are following different Recruitment Rules and also treating PA in MMS as a separate and distinct cadre. Further, Department is in receipt of references from officials working in MMS in connection with their transfer avenues (Inter-Circle and Intra-Circle) under Rule-38 as this cadre is treated as a separate cadre due to which officials working in MMS have very limited scope for transfer.

The matter has been examined in the Directorate wherein it is found that there is a disparity in management of PA cadre in Mail Motor Service across postal Circles. Further, such small units remain isolated and their promotional prospects are also adversely affected. Candidates once appointed in MMS are not able to move anywhere on transfer freely if they wish to do so, whereas on the other hand PA/SA in administrative offices/operative offices are free to move anywhere on request transfer.

Presently there are 17 MMS units headed by Manager/Sr. Manager where the establishment and manpower are controlled by Manager/Sr. Manager. In addition, there are some smaller isolated units that are under the control of the Postal/RMS Division, where manpower is either provided by the concerned Postal/RMS Division or the larger MMS unit headed by Manager/Sr. Manager.

In order to bring in the parity in respect of 17 MMS Units headed by Manager/Sr. Manager and smaller units where manpower is being provided by larger MMS Units, following has been decided:

  1. Postal Assistant in Mail Motor Service shall be borne on the cadre of Sorting Assistant and shall work in MMS with the functional designation of 'Office Assistant'.
  2. 17 MMS units headed by Manager/Sr. Managers in MMS shall continue to be treated as a separate unit at par with RMS Division. Sanctioned establishment of PA in such MMS units (to be called Office Assistant) shall be added to the strength of Sorting Assistant maintained at Circle Office for the purpose of recruitment/promotion to next grade.
  3. Recruitment of Office Assistant in MMS shall be governed by Recruitment Rules of Sorting Assistant and candidates thus recruited shall be allocated to MMS unit (headed by Manager/Sr. Manager) at par with RMS Division.
  4. Candidates once allocated to MMS shall not be subject to transfer outside MMS, except in case of promotion or on request, when they can be considered for posting to another MI\{S unit / RMS Division. Similarly, officials appointed in RMS Division shall be subject to posting in the MMS unit on promotion.
  5. The seniority of existing incumbents in aforesaid l7 MMS units shall be fixed inter-se with Sorting Assistant of RMS at Circle level. Instructions on fixation of seniority issued by the Department of Personnel and Training shall be applicable.
  6. Promotional avenues of OA in MMS shall be along with Sorting Assistants of RMS Divisions to the cadre of LSG in RMS who shall be subject to transfer/posting as applicable to the official of LSG in RMS.
  7. Sanctioned posts of LSG in 17 MMS units, wherever existing, shall be added to the total post of LSG in RMS. Officials already appointed as LSG in MMS as on date of issue of these instructions shall continue to work in MMS and would not be subject to transfer out of the unit. However, on their further promotion, they shall be promoted to the cadre of HSG-II in RMS and normal rules on transfer/posting of HSG-II shall be applicable.
  8. The seniority of existing incumbents of LSG in MMS shall be fixed, inter-se with LSG of RMS in the Circle. Instructions on fixation of seniority issued by the Department of Personnel and Training shall be applicable.
  9. Sorting Assistants/LSG working in MMS, as well as RMS, shall have the option for Inter-Circle/Intra-Circle transfer to RMS as well as MMS units and vice-versa, in order of preference, as provided under Transfer guidelines.

In respect of smaller units under the control of Postal/ RMS Division where manpower is provided by the concerned Postal/RMS Division, the following has been decided: 

  1. Establishment of Postal Assistant in MMS of smaller unit presently under the control of Postal Division or RMS Division, as the case may be, shall become part of postal/RMS Division concerned in whose jurisdiction such unit is presently functional. Head of Postal/RMS Division concerned shall be responsible for providing adequate manpower for the functioning of such smaller units.
6. Above modifications may be brought to the notice of all concerned for implementation.

Yours faithfully,
(Muthuraman C)
Assistant Director General (SPN)

Click here to download the PDF file of Cadre Management of PA and LSG in MMS

Cadre Management of PA and LSG in RLO (Return Letter Office)

No. X-12 /6/2021- SPN-II (2)
Government of India
Ministry of Communications
Department of Posts

Dak Bhawan, Sansad Marg
New Delhi-110001
Dated: 11 February 2022

To,

a) All Chief Postmaster General
b) Chief General Manager, PLI/Parcel/BD Directorate
c) Chief General Manager, CEPT/Director RAKNPA/Director of all PTCs
d) Addl. Director-General, Army Postal Service
e) All General Manager (Finance)/Director Postal Accounts/DDAP

Subject: Cadre management of PA (RLO) and LSG(RLO) - reg.

Sir/Madam,

References have been received from Postal Circles regarding cadre management of Postal Assistants in the Return Letter Office. It has been observed that different Circles are following different Recruitment Rules and also treating PA (RLO) as separate and distinct cadre due to which these cadre officials are unable to seek transfer under Rule - 38 and also there is no uniformity across Postal Circles.

The matter has been examined in the Directorate and it has been decided that Postal Assistant and LSG in Return Letter Office shall be treated as part of Postal Assistant (CO/RO) and LSG (CO/RO) cadre respectively. Accordingly, the roster for reservation maintained at Circle Office for PA(CO/RO) / LSG(CO/RO) shall include the sanctioned posts of PA(RLO)/LSG(RLO) in the Circle.

Incumbents borne on the gradation of PA(RLO) and LSG(RLO) shall be interspaced in the gradation list of PA(CO/RO) / LSG(CO/RO) of the Circle as per instructions on fixation of seniority issued by the Department of Personnel and Training from time to time. This may be brought to the notice of all concerned for immediate compliance

Yours faithfully,
(Muthuraman C0
Assistant Director General (SPN)


Click here to download the PDF file of Cadre Management of PA and LSG in RLO