Welfare Schemes for India Post (DOP) Employees.
Financial Assistance in case of death of India Post DOP Employees
At present
financial assistance of Rs. 10,000/- ( Rupees Ten thousand) only is payable as
immediate death relief as per the orders dated 31.01.2018. There is no upper
pay limit for payment of immediate death relief.
The financial
assistance, in this case, is payable to the next of the kin of the deceased
person. It should be ensured that the admissible financial assistance be paid
to the family of the deceased at the earliest after receipt of the information
about death.
Financial
Assistance in case of death of Postal Employees due to
terrorist activity/dacoits etc while on duty
At present in
cases of death of Postal employees due to attack by terrorists/robbers/dacoits
while on duty, an aggregate amount inclusive of immediate death relief, of Rs.
75,000/- is admissible as financial assistance of the bereaved family. In such
cases, after payment of the immediate death relief the matter is to be referred
to the Department for payment of the residual amount from the Central Welfare
Fund. In such cases it must be ensured that the death of the person concerned
has happened while performing the official duties and the amount should be paid
to the person entitled to receive the amount. The residual amount is paid by
the Postal Welfare Board through the Circle Welfare Fund.
Financial
assistance in case of death of Postal Employees while on duty due to accidents
Where death of
Postal employees occurs while on duty due to some accident, an amount of Rs.
15,000/- is payable to the next of the kin of the deceased person.
Financial
assistance in case of death of Postal Employees
by terrorist,
robbers activity etc while not on duty.
At present if a
Postal employee is murdered by terrorist / robbers etc while not on
duty financial assistance of Rs. 15,000/- is payable to the bereaved family.
Financial
assistance in cases of natural calamities, fire and floods.
Financial
assistance of Rs. 4500/- ( Rupees Four thousand five hundred) only is
payable to the departmental employees affected by fire, floods and
natural calamities. The financial assistance is to be provided only to those
who were seriously burnt by fire, whose property has been really damaged by
floods and whose children books have been destroyed. All cases of financial
assistance in case of natural calamities should be thoroughly scrutinized with
reference to the aforesaid parameters in addition to a certificate from the
Revenue Authorities.
All
the claims should be strictly got verified personally by deputing officers of
the
appropriate level
so as to ensure correctness of verification, and financial assistance in these
cases be granted where there has been really substantial damage to the immovable
property. No financial assistance should be granted in cases where there is no
damage to the property /books of children etc. even if the area has been
declared flood affected by the revenue authorities. In case subsequent to the
verification, the irregularities are found, the verifying officer should be
held responsible.
However when
natural calamities of unprecedented scale happen as in the case of super
cyclone in Orissa and earthquake in Gujarat, the situation is considered by
the Department at the appropriate level and financial assistance extended as
decided. In such case the financial assistance should be granted by the Circle
promptly as per the specific orders received from the Directorate.
VI)Financial
assistance in cases of prolonged and serious illness/major surgeries for
Departmental Employees.
Heads of Circles
have been delegated financial powers to sanction financial assistance from the
Circle Welfare Fund under their discretionary power up to Rs. 10,000/- (Rupees
Ten thousand) only in each case of proven exceptional hardship relating to
serious or prolonged illness or major surgical operations like cancer, heart
operation or renal failures for postal employees or their dependents.
The Financial
assistance in such cases is sanctioned out of the discretionary grant, which,
at present, is 10% of the total grant allocated to the Circle during the year.
Hence these powers should be exercised in deserving cases to ensure that the
discretionary grant is not exceeded.
This grant is in
addition to the amount of the financial assistance admissible for the periods
of extraordinary leave or half pay leave on medical grounds. This financial
assistance from the Circle Welfare Fund is for the purpose of meeting the
incidental expenses like diet, cost of treatment, transport etc. and is not to
be granted as part of medical reimbursement which is covered under the Medical
Attendance Rules.
Postal employees
who undergo treatment in private hospitals or nursing homes on their own should
not be reimbursed medical expenses from the welfare fund.
Each case of
financial assistance should be decided on merits.
Financial
assistance beyond Rs. 10,000/- in cases of illness etc of Government
employees.
In rare and
exceptionally deserving cases where it is considered necessary to provide
additional financial assistance beyond Rs. 10,000/-, such cases are to be
referred to the Postal Directorate for consideration of grant of financial
assistance from the Central Welfare Fund. While forwarding such cases, the
following are to be kept in view : -
Such cases should
have personal recommendation of the concerned Chief PMG indicating specific
amount of assistance recommended from the Central Welfare Fund.
Copies of the
Medical Report and estimate of the cost of treatment should be enclosed.
iii. Information
regarding total expenditure on treatment, amount reimbursed, financial
assistance already given from the Circle Welfare Fund should be furnished.
Financial position
of the concerned employees should also be indicated.
Whether the
treatment has been taken from the Govt. Hospital. If not, reason for taking
treatment from private hospital be explained in detail
Expenditure on
essential incidentals like transport, diet, etc. should be indicated.
vii.
Any other relevant information.
viii. In the
first instance, all such cases should be considered under CGHS or Civil
Services (MA) Rules for medical reimbursement of the cost of treatment and no
case should be sent to the Directorate without aforesaid consideration and it
should be clearly indicated so in the forwarding letter.
VII) Financial
assistance for regular employees suffering from TB also for their family
members.
Indoor patients :
Such employees who are hospitalized for treatment of TB for fairly long period
and remain on leave with half pay or leave without pay and also have to
continue on such leave even after discharge from the hospital may be given
financial assistance of Rs. 400/- p.m. (Rupees Four hundred only) after
discharge from the hospital subject to a maximum of six months, for nutritive
diet.
OPD TB Patients :
Financial assistance of Rs. 200/- p.m. ( Rupees Two hundred only) for a maximum
period of six months for the purposes of nutritive diet may also be granted to
OPD TB patients. This assistance will be paid from the date of application or
the date on which the disease becomes 3 months old whichever is later. This
assistance will be admissible on the production of medical certificate from a
Medical officer of a Govt. Hospital or a TB Sanatorium.
In case of such
patients who are hospitalized but on discharge are not on EOL or HPL but
continue the treatment as outdoor patient after discharge from the hospital,
the financial assistance @ Rs. 200/- pm for a period of 6 months may be given
as admissible to OPD TB patients.
It may however, be
noted that this financial assistance will be granted only once for a maximum
period of 6 months. However, this assistance will be in addition to the
financial assistance, if any, granted for the period of EOL/HPL.
Dependent family
members of the postal employees who are suffering from TB are covered under the
head “Grant of Financial assistance due to prolonged illness” and Heads of
Circles are delegated with the powers to sanction financial assistance under
their discretionary powers up to Rs. 10,000/- in each case of proven exceptional
hardships resulting from serious or prolonged illness to the Postal employees
or their dependents, taking into consideration other conditions such as meeting
incidental expenses like diet, cost of treatment and transport etc., which is
not covered under medical reimbursement under CS(MA) Rules.
VIII) Grant
of Financial assistance for Extraordinary leave & Half, Pay Leave due to
prolonged illness.
Financial
assistance as indicated below may be granted to the Postal Employees who had to
avail extraordinary leave or half pay leave on Medical Certificate due to
serious / prolonged illness or major surgical operations : -
Extraordinary
leave Rs.
1500/- p.m.
Half Pay
Leave Rs. 750/-
p.m.
The above
assistance is uniformly applicable to all Postal employees getting maximum pay up to Rs. 65,200/- per month.
The Financial
assistance in these cases is granted subject to the following terms and
conditions : -
a)Disease should
be more than two months old. However, in case of relapse of the same disease in
the same case the condition of two months period will not be applicable
b)The period of
Extra Ordinary leave and half pay leave should be 30 days or more
c)The assistance
will be given for a maximum period of 36 months renewable at intervals of every
six months.
d)The assistance
may be continued for a period of one month after the official joins duties.
The Financial
assistance for Extra Ordinary leave and half pay leave availed by a Government
Servant up to the date of invalidation / retirement can be paid to the Govt.
servant concerned on receipt of application from the concerned official.
However, in case of death of the employee the Financial assistance as mentioned
above may be paid to the bereaved family as in case of immediate death relief.
IX Financial
assistance for purchase of Mechanical / Motorized Tricycle for
Orthopedically handicapped Departmental employees.
As per the above
orders handicapped employees are entitled to financial assistance up to Rs.
15,000/- (Rupees Fifteen thousand only) or 50% of the cost. Of the Motorized
Tricycle whichever is less, from the Circle Welfare Fund.
In addition to the
above, financial assistance to the extent of 75% of the cost of artificial
limb/Wheel chair / Orthopaedic Tricycle subject to the maximum of Rs. 1,000/-
can be sanctioned to the employees or their dependents from the Circle Welfare
Fund.
Actual IInd Class
Railway Fare from the place of duty to the Artificial Limb Centre and back is
also reimbursable from the Welfare Fund in cases of handicapped employees for
provision of artificial limbs if such reimbursement is not admissible from any
other source.
X Grant
of educational assistance to the children of Postal Employees.
The educational
assistance to the children of Postal employees is being extended as per the
provisions contained in the Directorate letter dated 20th May 1993 as
amended by the subsequent letters mentioned above. In nutshell at present the
scholarships are payable subject to the following conditions.
a)Minimum the percentage for award of Technical Scholarships in 50% in the minimum qualifying
examination on the basis of which candidate becomes eligible for the admission
to the technical course in question.
b)The corresponding percentage for the non-technical scholarship would be 60%.
c)There will be a
relaxation of 10% marks for SCs/STs and low paid officials for grant of
non-technical scholarship.
d)There will be no
relaxation in the minimum percentage required to be obtained in the qualifying
examination for the award of scholarship for technical courses.
e)There will be no
relaxation of 10% marks for OBCs candidates for grant of non-technical scholarship
& school student awards, However, application for an award of scholarship with
relaxed standards for OBCs be entertained after all other eligible candidates
have awarded the scholarship.
f)The merit list
for scholarships will be prepared at circle level and a common merit list will
be prepared in each category of the scholarship i.e. Technical Degree,
Technical Diploma, Non-technical Degree, School Student Awards, etc. The merit the list will be prepared strictly on the basis of the marks obtained by the wares
of the employees in the qualifying examination subject to reservations of
scholarships for SCs/STs/OBCs and low paid employees as mentioned above.
g)Scholarships
will be granted only to the extent the funds are available.
h)To ensure that a large number of the employee is covered under the scheme of scholarships, the
second scholarships to an employee may be granted only if all the applicants
have been granted at least one scholarship,
i)The scholarship
once awarded shall continue till the date of completion of the course and shall
not be withdrawn on account of (a) the employee exceeding the pay limits. (b)
death, invalidation or retirements on superannuation of the employee.
j)The scholarship
will automatically cease in the event of the employee’s resigning from service,
being dismissed, removed or compulsorily retired as well as in the case of
voluntary retirement.
k)For the purpose
of a grant of scholarships for technical and non-technical Degree Examinations,
pay of both the husband and wife will be counted for the purpose of the pay
limits prescribed for various courses. However, in case of grant of school
student awards pay off only the applicant will be taken into account.
l)The scholarships
are admissible only for degree classes and no scholarship will be granted for
Post Graduate Courses etc. except in case of BE/B.Tech Courses in Institutes
like IISC Bangalore, MIT Chennai for which a degree is pre-requisite for
admission to such courses
m)The pay limits
prescribed for various courses are as follows : -
Pay
limit Scholarship
Rate
P.M
Technical
and non-Technical
and
degree scholarships (Including Rs.
65,200/- (1) IIT, AIMS, IIM
IIT,
IIM,
AIIMS) Rs.
1000/- p.m.
for
Technical
Education
(2) Medical/Tech.Edu/PG
Degree Rs. 800/- p.m.
Diploma Rs.300/- p.m.
(3) Non-Tech Degree
Girl student
undergoing Graduation in any field with a minimum of 60% aggregate marks in
class 12th @Rs. 250/-p.m.
(4) ITI
certificate course– Rs. 1400/- p.a.
Scholarships to
physically Rs.
77,900/- refer
in page no 14&15
Handicapped
children
n)Renewal of
Scholarships :- The scholarships will be subject to renewal every year by the
Heads of the Circle on the following terms and conditions: -
Technical
scholarships may be renewed without any condition of minimum marks in last
examination provided that the student is allowed to keep terms and to go to the
next higher class/semester by the university. In case, a student is detained,
the scholarship may be withheld only for the period of detention and
automatically renewed once the candidate is promoted to the next higher class/semester.
However, if a student is detained for the second time, the scholarships may be
discontinued altogether.
The condition of
50% marks in the annual / semester examination for renewal on non-tech
scholarships will continue. If a student fails to obtain 50% marks in the
examination, the scholarships will be stopped till he/she secures 50% marks in
the next semester/annual examination. If a student is detained, the scholarship
will be discontinued altogether.
o)Reservation of
scholarship : - Separate merit list may be prepared for the reserved groups for
whom the scholarships/Book Award i.e. Tech. and non-Tech are to be reserved
according to the following percentage : -
Tech. Non-Tech
Scholarship Scholarship
For officials
drawing
pay up to Rs.
23,500/-
p.m. 15% 20%
Scheduled
Castes 15% 15%
iii. Scheduled
Tribes 7½
% 7½
%
p)55% of total
amount allotted to a Circle in a year will be earmarked for scholarships and
other educational assistance schemes. However, Head of the circles have the
powers to provide additional amount of 5% of the allocation for this purpose in
order to cover up more candidates subject to availability of funds in the
Circle Welfare Fund.
q)Allocation of
funds : - Out of the funds available for scholarships and other educational
schemes, the following allocation will be made for different schemes :-
Scholarships for
Tech. Courses
(including IIT,
AIIMS, IIM,
ITI) 67%
Scholarships for
non-tech.
Courses 20%
School Student
Awards including
Award for
excellence in
X & XII Board
Exams. 5%
Scholarships for
staff for
development of
personality. 5%
Scholarship for
Handicapped
children 3%
The Heads of
Circles, however, have powers to re-allocate funds from one category to
another, if there are not sufficient eligible applicants in any one category.
A list of
technical degree and diploma course is given below : -
DEGREE COURSES
I.I.T. Courses
B.E. / B.Tech /
B.Sc., (Engg.) (Civil, Mech. Electrical, Electronics, Metallurgical, Textile,
Chemical, Computer Science, Instrumentation, Industrial Electronics, Sugar
Technology, Plastic Technology, Printing Technology, Dairy Technology,
Agricultural Engg., Industrial Engg., Production Engg., Fisheries Tech. Marine
Engg., Engg. Design, Food Processing Tech.)
B.Sc. Degree
(Agriculture)
B.Arch.
M.B.B.S.
B.V.Sc.
B.D.S.
B.Pharmacy
Bachelor of
Homeopathic Medicine (BHMS)
B.Sc. Nursing
B.A.M.S.
B.F.Sc.
Management (After
12th Std.)
I.I.M. (Bangalore,
Ahmedabad)
All other Degree
Courses in Tech. Degree courses in Engg. / Technology recognized by the
Director of Technical Education/UGC/Universities/ AICTE.
DIPLOMA COURSES (
After 10th )\
All Engineering
subjects (as at Sl.No. 2 of Degree Courses)
Diploma in homeopathy
and Ayurvedic Courses.
Diploma in
Architecture.
Diploma Courses in
Draughtsman
Hotel Management
and Catering
Assistant
Architectship
Diploma in
Commercial Practice
Diploma in
Pharmacy
Diploma in
Prosthetics for & Drithotics.
Model Diploma
Course for Technician
Diploma in Textile
Designing
Diploma in
Printing Tech
Interior Designing
and Decorating
Industrial Safety
DHMS (4 years)
Radio Engg.
Diploma in Post
Harvest & Food Tech.
Diploma in Coating
Tech.
Diploma in Cinema
/ Cinematography, Sound Recording / Sound Engg.
Diploma in Surface
Coating
Indian Dairy
Diploma Courses
Knitting
Technology
All other diploma
courses in polytechnics recognized by Central / State Govt.
I.T.I.
All Trade Courses
Conducted by I.T.I.
In case of doubt
whether a particular course is to b treated as Technical or Degree etc. a
reference may be made to the Director of Technical Education of the concerned
State.
XI)Incentive for
excellence in academic achievement for Xth & XIIth Class.
Five awards are to
be given for the children of staff in each of the following groups purely on
merit on the basis of the marks in 10th and 12th Standard Board
Examination subject to the minimum percentage of marks shown against each group
: -
Sl.No. Group Minimum
percentage of
Aggregate
marks
10th Standard
12th Standard
(Science
Group)
12th Standard Minimum
Aggregate 90% in all categories
(Commerce
Group)
12th Standard
(Humanities
Group)
A common merit
list for the entire Circle (including all regions) will be drawn up for each
group showing the percentage of marks upto two decimals. The merit list will
contain names of the students of all Boards (State Board, CBSE etc.) subject to
the minimum % of marks fixed above. The first five students will be sanctioned
the awards as follows : -
1st Position
in the
Circle - Rs.
6000/-
2nd Position
in the
Circle - Rs.
4800/-
3rd Position
in the
Circle - Rs.
4200/-
4th Position
in the
Circle - Rs.
3600/-
5th Position
in the
Circle - Rs.
3000/-
If more than one
student obtains the same number of marks for the 5th Position, all of them
would be given the awards. The number of awards will be accordingly increased
in such cases. This work will be handled at the office of the Chief PMG. Where there
is no Chief PMG, the office of PMG at the Headquarters of the Circle will
attend to this. There will be no pay limit or reservation for the awards. The
scheme is open only to the children of the staff. Application of the staff,
whose children had appeared for the Board Examinations outside the Circle, will
be considered by the Circle in which they are working. The expenditure on these
awards is to be met from the allocation from the Circle Welfare Fund for
educational schemes and scholarships. The awards under this scheme shall be
finalized and announced before 30th September each year.
XII) Grant
of Scholarships – Clarifications.
A number of
references are being received for clarifications when a ward after availing
scholarship for one course shifts to another course. in this regard the basic
principles were laid down in the aforesaid letter issued to Chief Postmaster
General, UP Circle, Lucknow. These clarifications are reproduced below:-
The basic
principle to determine the admissibility of scholarship for a particular course
after the ward has already received scholarship for the previous course is
whether the course for which the scholarship is now being sought is a higher
course academically. To illustrate, if the ward of an employee has done B.Sc.
and has received scholarship for the course and subsequent gets admitted in an
IIT, AIIMS or IIM course he or she should be eligible for the scholarship for
entire duration of the courses because these courses are considered higher than
the normal degree courses.
Where a ward has
switched over from one course to the other and where it is not
possible to decide whether the subsequent course is a higher course, though
professionally it may be more is demand, the admissibility of the scholarship
for the subsequent course should be decided on the basis of rate of scholarship
admissible for the previous as also the subsequent course. To illustrate if a
ward has passed B.A. course for which the rate of scholarship is Rs. 80/- per
month and subsequently takes up a diploma course which is offered by several
institution including ITI, he would be entitled to the difference between the
rates of scholarship for the two courses for the simple reason that a diploma
course cannot be considered higher than a B.A. or B.Sc. course.
For example, the
scholarship for B.A. or B.Sc. course is Rs. 80/- p.m. whereas the same for
diploma course is Rs. 100/- p.m. If a person has availed of scholarship for a
period in a year for B.A. or B.Sc. course and then gets admitted in
a 3 years diploma course he would be entitled to the difference of Rs. 20/-
p.m. for the entire duration of the course. However, if a person has
availed of the scholarship for a B.A. or B.Sc., course for a period
of one year and there after takes admissible in a diploma course, he would be
entitled to Rs. 20/- p.m. for the first year of the diploma course. For the
remaining two years he will entitled to the amount of Rs. 100/- p.m. as
prescribed.
(i) There
may be instances where a person switches over to an ITI certificate course
after availing the scholarship for a B.A. or B.Sc., course. In such cases he
would not be entitled to any scholarship for ITI certificate courses because
the rate of scholarship for ITI certificate course (Rs. 1400/- p.a.) is less
than the scholarship for the B.A. or B.Sc., course. It is, however, clarified
that in all such cases the question of making any recovery would not
arise. Rates issued vide dated letter No. 1-01/2017 – WL
& Sports dated 30/31.01.2018
III. Scholarship
for UPSC Examinations
The financial
assistance is given to such children of the Postal employees who appear in All
India Competitive Examinations held by the UPSC on All India Basis. The terms
and conditions for grand of this assistance are as follows : -
The amount of financial
assistance is Rs. 2000/- only
There will be no
pay limit for grant of this assistance.
iii. This
assistance will be provided only once to each child. In other words,
if she / he does not qualify in examination in the first attempt, similar grant
would not be admissible for 2nd or subsequent attempts. Similarly, if he
/she avails of this facility for one competitive examination, he or she would
not be eligible for similar facility for other competitive examinations as
well.
The candidates
should have secured a minimum of 60% marks in the examination prescribed as the
minimum qualification as a condition of eligibility for taking the competitive
examination. However, for Civil Services Examination, this assistance will be
granted only on clearing the preliminary examination irrespective of the marks
in the qualifying examination.
While granting
financial assistance to an employee an undertaking will be obtained from
him/her to the effect that in case his/her ward does not appear in all papers
of examination for which assistance has been provided, she/he shall have to
refund the whole amount of Rs. 2000/- immediately to the Welfare Fund.
In case of NDA.IMA
Naval Academy Examination, the financial assistance of Rs. 2000/- each would be
admissible to the wards of Postal Employees in such cases only where they have
qualified in the written examination. The assistance would be for the purpose
of preparation for SSB interviews only. There would, therefore, be no condition
of securing a minimum of 60% marks in the examination prescribed as the minimum
qualification for appearing in those competitive examinations.
XIV) Scholarship
for SC/ST employees for departmental examination
and higher education.
As per the above
orders SC/ST employees, who are appearing in the Departmental Examinations held
by the Department for promotion to various categories will be granted financial
assistance to the extent of paying a fee for attending the coaching classes for
departmental examinations subject to the limits as indicated below : -
a) Examination
for promotion
to the cadre of
IPOs/IRMs/Inspectors (MMS) /
JAO/AAO) = Rs.
1800/-
Examinations and
similar cadres
b)
Examination for promotion to the cadre of Junior Accountants in the Postal
Accounts,
UDCs = Rs.
1200/- and other similar cadres
c)
Examination for promotion to posts of Postal Assistants,Sorting Assistants,
Sorters = Rs.
900/- and other similar cadres
The assistance
will be provided only once as lump-sum for each category of examinations and
will be made available through the Heads of Divisions / Units.
The candidates
will have to refund the whole amount in case they do not appear in any of the
paper (s) of the examinations or they do not secure minimum 25% aggregate marks
in the examination. For this purpose an undertaking to this effect will be
obtained from them before grant of the financial assistance.
Higher Education :
-
It
was also decided to grant financial assistance from the Welfare Fund to SC/ST
employees who are pursuing higher academic education through regular classes in
evening colleges or through correspondence courses conducted by the recognized
Board / University.
The employees
appearing in 10th and 12th Std. Examinations will be granted one-time
financial assistance of Rs. 1200/- and for those pursuing degree / diploma or
Post Graduate Degree / Diploma beyond 12th Std., financial assistance will
be restricted to the amount of fees Rs. 3000/- per annum. Further this
assistance will be restricted to the amount of fees paid for such higher
education and will be granted only if the candidate secures minimum of 40%
marks in lower pre-requisite examinations. This will be renewed only if the
candidate gets through the semester / annual examination.
There will be no
pay limits for grant of the financial assistance for the above purpose.
The expenditure
incurred will be met from the amount of 55% earmarked for scholarship under the
welfare fund.
XV) Scholarship
for development of individual personality.
This scholarship
is admissible for the courses recognized/approved by the Govt. of India/State
Govt. In the field of Personnel and Labour Management, Public Relations,
Sociology, Social Work, Sports (NIS), Welfare Accounting, Computer Programming,
Industrial Relations and Banking on the terms and conditions as indicated below
: -
These awards are
for the Post Matric Classes.
Employee has to
secure admission on his own. He will not be sponsored by the Deptt. The
scholarship will be granted @ 75% of the fee paid by an employee subject to a
maximum of Rs. 5,000/- per annum.
The scholarship is
admissible for maximum period of two years and only once during the entire
service.
Employees below
the age of 35 and drawing basic pay less than Rs. 16,840/- p.m. are eligible.
However, the Circle may, at its discretion, consider sanctioning scholarship to
the really deserving candidates even beyond maximum age of 35 years.
The crucial date
for determining the age and pay will be first July of every year.
The employees will
have to avail of his own leave and should meet other costs.
The course should
be at a place of duty except in case of NIS, Sports.
The official shall
have to execute a bond to serve the Dept. At least 3 years of completion of the
course otherwise, he shall have to refund the amount of scholarship awarded to
him.
Renewal of the
scholarship will be made only if not detained in the first year Annual or
Semester examination of the course.
The expenditure on
such scholarships will be met from 55% allocation towards scholarships and
other educational schemes from Annual Grants of the Circle.
5% of the
allocation for educational schemes will be earmarked for this purpose.
The scholarship
will be awarded at Circle level provided the above conditions are fulfilled.
XVI) Grant
of Scholarship and transport charges to handicapped (physically challenged)
children of Postal Employees.
The scholarships,
transport charges, hostel/mess subsidy is being granted to the handicapped
(physically challenged), mentally retarded and blind children of the Postal
employees from the respective Circle Welfare Funds as per the guidelines
mentioned below : -
Scholarships
Scholarships
for physically handicapped / Mentally
retarded/blind/ deaf and dumb children are
granted @ Rs. 500/- p.m. subject to the following conditions : -
These scholarships
will be granted for a maximum period of 8 years
It will be renewed
every year subject of a maximum period of 8 years provided that scholarship
will not be paid more than twice for the same class/standard. In other words if
a child is not promoted to the next standard the scholarship can be awarded for
the first repeat year.
iii. The scholarship will be admissible to the physically handicapped children with
permanent partial disability of at least 40%. However, in the case of totally
blind, deaf and dumb children no such limit will be applicable. This should be
supported by a certificate from a Govt. Medical Officer.
Staff with lower
rate of pay would have preference over those with higher rate of pay.
Transport charges
/ Hostel / Mess Subsidy
The benefit of
scholarship/transport charges will be admissible to not more than two
handicapped children of the same official at a time subject to availability of
funds. However, the benefit can be considered to a second ward only if all the
applicants for benefit for the first ward have been sanctioned.
The rate of grants
of transport charges hand hostel/mess subsidy will be as indicated below :
‘A’ Class
Cities Other
Cities
Transport
Charges Rs.
300/- Rs.
250/-
Hostel / Mess
subsidy Rs.
300/- Rs.
250/-
( In lieu of
Transport Charges)
iii. The child
should be studying in a recognized school/institution.
The transport
charges will be admissible only for students studying in 1st to
12th standard.
The transport
charges will be admissible only for the period the school/institution remain
open and no transport charges will be admissible when the school remain closed
or the child remain absent for more than 15 days in a month.
The transport
charges will be admissible only if the child is unable to walk by
himself/herself for going to school
vii. Hostel / Mess
subsidy will be granted in lieu of transport charges if the child is staying in
Hostel of a recognized institution for the handicapped.
viii. Transport
charges will be admissible for the repeat year if the student is detained in
class but not for subsequent repeat years.
XVII) Financial
Assistance for Excursion Trips:-
The department
provides subsidy for Excursion Trips towards the fare by surface transport paid
by the employees for the trips organized by the Welfare Institution subject to
the following conditions:-
i)The subsidy to
the extent at 60% of the cost of railway fare or journey undertaken by any
surface transport will be permissible only in cases of the member of staff drawing
basic pay up to Rs. 65,200/- p.m.
ii)The concession
would be admissible to the employees or their family members, not more than once
in a financial year. Preference in this regard may be given to those who have
not availed of the facility even once during the previous years.
iii) The
family members mean husband or wife and sons and daughters of the official
solely dependent on him or her.
iv)The holiday
trips will be restricted to the places of religious or tourist importance etc.
within 700 Kms from the place of origin of the trip.
v)The trips should
be organized as part of welfare programs for benefit of the Postal employees
and their family members by the Welfare Institutions in the Department after
getting prior approval of the Head of the Circle.
vi)The trip will
be spread over a maximum period of 4 – 5 days so that the office work does not
suffer.
vii) Normally not
more than two officially sponsored trips will be arranged in a financial year.
viii) Proper
accounts will be maintained in respect of such trips and submitted to the
Treasurer of the funds immediately after completion of the journey.
XVIII) Financial
Assistance to the Central Postal Ladies Organization and its subordinate
organizations in the Circles.
Central Postal
Ladies Organization was established as a society for realization of aims and
objectives as contained in its Memorandum of Association. This organization has
branches in all the Circles and aims to help Postal Employees in various social
objectives by managing Crèches, Tailoring Classes, Canteens etc.
The CPLO gets its
income from subscription from member, income from fees, charity, cultural
shows, greeting cards, souvenir donation, gifts, grants etc.
The department
extends its support to the organization by giving them grants in aid from the
Circle Sports Funds. Vide orders dated 01.06.2000 it was decided to give the
following grants to CPLO : -
a)Central
Organization Rs. 25,000/-
b)Circle
Organization 15,000/-
The above grants
are given from the Directorate/Circle Welfare Funds respectively subjected to
the organization submitting audited accounts etc. for the previous year
indicating full utilization of the grant already given to them.
The above amounts
were revised vide order No 1-6/2008-WL/SP dated 27.102008 as below.
c)Central
Organization Rs. 35,000/-
d)Circle
Organization 25,000/-
The above
enhancement was made subject to other terms and conditions remaining the same
as per the previous orders.
XIX) Financial
assistance to Crèches.
No crèches are run
by the Department itself. However, it provides financial assistance to the
institutions/organizations running crèches as per the scheme incorporated in
the orders dated 15.10.79
1) Non
– recurring grant Rs. 60,000/- for starting a crèche
2) Non
– recurring exp of Rs. 20,000/- at the end of every 3 years.
3) Recurring
grant Rs. 1,500/- per month per child to the maximum of
Rs. 38000/-
It may be
mentioned that Govt. assistance can be only on a limited scale and should not
induce too much dependence on the part of voluntary organizations should be to
utilize the Govt. resources for widening the scope of the programme with
increasing voluntary contributions. The organization concerned whenever
requesting for the Circle regarding the utilization of grant already
given. An institution in receipt of assistance shall be open to
inspection by an officer deputed by the Head of the Circle or the Director
General. The accounts shall always be open to check by an officer
deputed by the Head of the Circle or the Director General of Post. The
institution shall also maintain a record of all assets acquired
wholly or
substantially out of the government grant. Such assets shall not be disposed of,
encumbered or utilized for purposes other than those for which grants were
given, without prior approval of the Head of the Circle or the Director General
Posts. Should the institution / organization cease to exist at any time, such
properties will revert to the Department of Posts or disposed of in accordance
with Govt. orders.
XX)Financial
assistance to tailoring classes.
Tailoring Centers
may be opened in community centers or in the accommodation provided to
Recreation Clubs in the P & T Residential colony for the benefit of female
trainees. The management of the Center is controlled by Head of the Circle or
his nominee as President, on Group ‘B’ Officer to be nominated as Secretary and
three members out of which two may be nominated from amongst the residents of
the colony and one member may be nominated from the Residents Welfare
Association. A non-recurring grant up to Rs. 2500/- for purpose of Sewing
Machine according to the requirement on the basis of the number of trainees may
be given. This grant was increased to Rs. 5000/- w.e.f. 01.07.90. The part time
tailoring teachers were initially entitled to a remuneration of Rs. 150/- to
Rs.200/- pm which was increased to Rs. 750/- p.m. with effect from 01.09.99.
XXI) Holiday
Homes
Holiday
Homes have been established throughout the country for the benefit
of the Postal employees. At present there are 37 holiday homes in
the various Circles. List of holiday homes along with their complete
address and the controlling officer has been given in the annexure.
Heads of Circle
have been delegated financial powers for hiring of accommodation for holiday
homes as indicated below. These powers are to be exercised after the Postal
Welfare Board approves the proposal for opening of a particular holiday home.
The Heads of
Circles were delegated financial power to hire accommodation for holiday homes
for Rs. 3000/- p.m. vide this office letter No. 17-5/89-WL / Sports dated
25.7.90.
The Department has
revised the financial power delegated to the Heads of Circle and Head of the
Department vide O.M.No. 6-14/87-Fin. Coord (Vol.V) dated 26.3.2001 issued by
the Finance Advice Wing of the Directorate.
The powers for
hiring accommodation for office cum residence purposes as contained in schedule
II item No. 7 (b) (vi), is applicable in this case. These powers are as follows
: -
For Office – Cum
residence financial power of the Head of the Circle as per Classes of Cities.
AI Rs.
25,000/- per month.
A Rs.
20,000/- per month.
BI Rs.
15,000/- per month.
BI Rs.
10,000/- per month.
B2 Rs. 8,000/-
per month.
It has
been decide to exercise the same financial power for hiring accommodation for
holiday homes as has been delegated to the Head of Circles and Heads
of the Department in the Department of Posts as mentioned above, subject to
same terms and conditions as laid down in the O.M. dated 26.3.2001, with immediate
effect.
The
rent should be approved by the Fair Rent Assessment Committee of the Circle and
all formalities and rules will be observed as in case of hiring accommodation
for office – cum – residence.
XXII) Financial
assistance to Recreation Clubs.
Consequent on
enhancement of the amount of grant – in – aid to the Recreation
clubs in various Ministries / Departments by the Ministry of
Finance the rates of grants – in – aid to the Recreation clubs under
the Department of Posts were also enhanced. The rates of matching grant to
these clubs were also enhanced as indicated below : -
a) The rate
of Grant – in – aid at present is Rs. 25/- per head per annum
b) In
addition to grant – in – aid, the Recreation Club are provided an additional
grant – in – aid upto Rs. 25/- per head per annum to match the subscription
collected by the club during the financial year.
c)A maximum grant
of Rs.25000/- instead of Rs.10000/- may be sanctioned (after considering
requirement of merits) for setting up of a recreation club
The grant – in –
aid is admissible on the basis of total strength of Govt. servants including
Gazetted Officers borne on the strength of a particular
organization. grant – in – aid in respect of Gazetted Officer will be
admissible only to such clubs where membership is open
to such officers.
Gramin Dak Sewaks are not included in the strength of an organization for the
purpose of calculating the grant – in – aid or matching grants in this case.
The Recreation
Clubs must follow the model-bye-laws as circulated with the aforesaid letter.
It should be ensured that the Presidents of the Clubs are nominated as per
these model-bye-laws. They will be responsible for proper maintenance of
accounts and ensure that the funds allotted to the Recreation Club are spent on
such activities as are provided in the model – bye – laws and are in accordance
with the instructions issued by the Directorate regarding the purpose for which
the grants can be spent.
XXIII) Financial
Assistance to Residents Welfare Association:-
The P&T
Resident Welfare Associations are given grants in aid at the rate of Rs.30/-
per residential quarter per annum on submission of duly audited
accounts of the association and also ensuring that elections of the Executive
Committee are held regularly and properly
XXIV) Augmentation
of Welfare Fund by voluntary contributions from the staff. In the order
dated 26.9.1997 it was decided to collect contribution from the Postal
Officials for Circle Welfare Fund on voluntary basis at the rate of Rs. 4/-
p.m. for Group ‘A’, Rs. 3/- p.m. from Group ‘B’, Rs. 2/- from Group ‘C’ and Rs.
1/- p.m. from Group ‘D’ and GDS. However, in the orders dated 26.4.2002 it was
decided that the increase in the present quantum of voluntary contribution, if
any, may be decided by the Circles themselves.
XXV) Prime
Minister’s Relief Fund etc. contributions not to be routed through Circle
Welfare Fund.
A study of receipt
and payment Accounts submitted by the Circles during the last number of years
have indicated that many times transactions other than those
relating to Welfare Fund such as Prime Minister’s Relief Fund, Earth quake /
Cyclone Relief Fund, Circle Benevolent Fund etc. are transacted through the
Welfare Fund Post Office accounts. This violates the Constitution of the Postal
Welfare Board, as there is no provision in the Constitution for such
transactions. This not only makes the Welfare Fund accounts unrealistic but
also complicates the matters unnecessarily. It is, therefore, enjoined that
only the funds meant for Welfare as per the constitution of the Fund should be
taken into books of the Welfare Fund and transacted through the Post Office Savings
Accounts of the Fund.
XXVI) Grand
of advances from the Circle Welfare Fund on behalf of the Central Welfare Fund.
It has also been
observed that a few of the Circles provide advances to the employees out of the
Circle Welfare Fund on behalf of the Postal Welfare Board. This action of the
concerned Circles is irregular and outside the provisions of the
Constitution of the Postal Welfare Board. No such powers have been delegated to
the Circles either through the administrative instructions nor such a provision
exists in the Constitution of the Postal Welfare Board. It is, therefore,
enjoined on all concerned that no advances on behalf of the Central Welfare
Board should be given by the Circles.
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